Completing the Job Application Form: Be Prepared

Many employers require a Job Application Form to be completed prior to hiring their employees because it fills in certain gaps that the resume does not provide. In order for you to complete this form accurately and efficiently, you need to be prepared.

The Job Application Form differs from your resume in that it requires you to include much more detailed information about certain things, such as your former employer’s address and telephone number. Your resume does not provide this and employers will want this information if they want to contact your former employer(s) and/or if they do a background check.

Be prepared when you go to your next interview.

On a separate sheet of paper, list all of the specifics about each of your former employers, the schools you attended and other important details that your resume omits. If you follow the link at the bottom of this page, you will be taken to a list of information that is most often required in order to complete a job application form.

Most forms are easy to fill out, but they are time consuming and tedious. You will be asked to complete anywhere from 2-6 pages of information about your current situation as well as your history. Don’t be intimated by it, just fill each section out as completely and accurately as possible.

One of the reasons these forms are used is that the Human Resources department needs a variety of information to complete all of the necessary forms for insurance purposes, social security records, payroll data and so on. To make it easy on them, write as neatly as possible on the form and follow the instructions carefully.

Sometimes you will come across a section that does not apply to you, such as military service or volunteer work. If that is the case, write “Not Applicable” or “N/A” in the blank(s) provided. That way, it will be obvious that you didn’t skip over the section, but that it simply didn’t apply to you.

Whether you are asked to complete the employment application form before you are offered a job or afterward, be sure that the information you include on the form is directed specifically toward (tailored) to the position you are seeking. Just as the resume is aimed at a certain position, so too the application form should be similarly targeted to a specific job.

In addition to the form or forms you are required to complete, you may be requested to provide other items as well. Take your social security card, driver’s license, a list of personal and professional references, extra copies of your resume and copies of any certifications or licenses that you have with you. Better to have them and not need them than to need them and not have them.

Completing the forms that a prospective employer requires does not have to be difficult. Just spend a little time preparing for the situation prior to your arrival.

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